Throughout the years we have been asked many questions concerning entertainment for meetings, conventions and special events. We hope the following will be of help to you when working with us.

Meeting Planner Survival Guide - a suggested time line for your convenience.

Why use live entertainment at your meeting or special event? Consider this.

Pros and Cons of Entertainment that Utilizes the CEO: Article from Meetings West Magazine

Why is the art of talent buying, a lot like buying a house? Before you surf dozens of web sites - read this first!

Benefit/Charity Appearances - Do Artists ever appear for benefit or charitable events?

Is your budget for Talent Fee or Fully Produced Event? - read this first to understand.

Fans & Friends - We love the Artists too, but are unable to answer these requests.

Press & Media - What if I want to interview an Artist?

Promotion - How do I promote my event?

Glossary of Terms - A quick guide to common industry terms for your understanding.

Talent Process - What steps are involved in the talent buying process?

How much money? How much is involved in a celebrity concert or personal appearance?

How can I see videos of prospective shows?

Need a stage in a hurry? Consider a Quick-Setup Hydraulic Mobile Rental Stage.

How do I introduce a speaker at my event?

How do I thank a speaker at my next event?

How are we paid? Our consideration is strictly limited by law, and is built into our quotes.

Payment Terms - What are your payment terms for a celebrity concert of personal appearance?

Artist Info Center - How do I become featured as an Artist?

Speaker Info Center - How do I become featured as a Speaker?

Privacy Statement - We place a great deal of value in the trust of our customers.

Copyright - The site and it's contents are strictly for our client's use and are copyrighted.

 


Meeting Planner Survival Guide - a suggested timeline for your convenience:

Planning your next meeting or conference can be a daunting task, as there are many details and logistics involved in producing a successful event. Here is a brief guideline to help you plan your next event:

Six to Eight Months In Advance

  • Establish meeting theme and objectives
  • Establish meeting budget
  • Determine audience participants: size of group, facilitators, dignitaries etc.
  • Select meeting date
  • Contact venue sites: convention centers, conference facilities, hotels, convention and visitor bureaus
  • Check references of other meeting planners that have booked the facility
  • Select meeting locale and meeting site
  • Decide on topics and speakers/trainers that will address the topics and objectives of meeting
  • Contact speaker's bureau to check on availability and speaker's fee
  • Are you having a celebrity concert? Now is the time to book your headliner entertainment.
  • International considerations: Climate at time of meeting, cultural considerations, third-party vendor contact information, banking arrangements, receiving agents for shipments needing to be secured through customs, interpreter arrangements

Four to Six Months In Advance

  • Decide on the length and the agenda of the meeting
  • Inform attendees of date, place and objectives of meeting
  • Finalize facility arrangements
  • Decide on food and beverage arrangements
  • Finalize the specific meeting rooms and layouts required
  • Have all decisions finalized in contractual form including appropriate clauses for display or use of competitive goods and services, issues of attrition, indemnification, arbitration and other issues where appropriate
  • Make all necessary hotel reservations for attendees attending out-of-town
  • Contract with appropriate transportation services
  • Decide on the use of giveaways. Order and confirm delivery date if applicable
  • Arrange for any on-site communication needs such as internet provider, telephone accessibility, office services, pagers and cell phone accommodations etc.
  • Make all arrangements for shipping materials and confirm

Three Months In Advance

  • Determine what materials need to be reproduced.
  • Determine what materials need to be included in registration packet
  • Arrange airport arrival requirements for meet and greet arrivals, ground transportation arrangements, designated luggage tags for group participants, etc.
  • Determine meeting room setups and notify site of additional requirements
  • Order necessary signs, conference banners, and room signage

Four to Six Weeks In Advance

  • Reconfirm with all external vendors
  • Copy all materials that will need to be distributed
  • Send attendees information regarding meeting attire, agenda, hotel and travel arrangements. Include pre-printed luggage tags, and participation requirements, pertinent telephone numbers and contact information.

Two Weeks In Advance

  • Prepare registration packet and name tags
  • Ship all required materials in numbered boxes to meeting site. Request acceptance receipts and confirmation of arrival notification.
  • Confirm number of attendees with hotel and caterer.

One Week In Advance

  • Check weather report for possible delays and determine a back up plan for weather altering scenarios.
  • Coordinate delivery of special guestroom deliveries such as VIP gifts or employee incentive gifts.
  • Meet with necessary security and parking officials to coordinate meeting logistics
  • Confirm rooming list with registration desk and procedure for check in. Double check rooms for VIPs and those with special needs.
  • Discuss with front desk appropriate information to be included on site marquee boards
  • Meet with accounting department of the site facility and confirm master billing procedures.
  • Check inventory of materials and supplies pre-shipped. Compile registration packets that will be distributed. Set up a separate registration area if necessary.
  • Conduct a meeting with personnel about on site administration and delegate responsibilities where appropriate.

Post Meeting Follow Up

  • Send thank you notes to facility and to personnel that went above and beyond to ensure success of meeting.
  • Send thank you notes to VIP's for their attendance where appropriate.
  • Document meeting notes, prices, vendors, and suggestions for future meetings.

 

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Why use live entertainment at your meeting or special event?

Have you wondered why you should use live entertainment or speakers at your corporate event, conference or meeting? George Bernard Shaw once said: "Without art, the cruelty of life would be unbearable."

Consider using entertainment or speakers for these reasons:

  • Enhance your competitive advantage in the marketplace
  • Entertain customers and clients
  • Reduce customer defections (thereby lowering your operating costs)
  • Improve employee morale
  • Celebrate successes
  • Commemorated anniversaries
  • Recognize achievements and milestones
  • Make a statement
  • Show appreciation
  • Thanks attendees or employees
  • Attract an audience
  • Draw attention to products or services
  • Kick off promotions
  • Unite people
  • Promote camaraderie
  • Create exposure to excellence
  • Heighten your company's industry awareness
  • Excite and motivate employees

Think about this - your event is similar to a television show. Adding live entertainment makes the difference between a "black and white" and technicolor production!

So, if you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to assist with celebrity talent coordination for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc. Contact us today to get started!


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Pros and Cons of Entertainment that Utilizes the CEO.
By Jay Alexander

From the June issue of Meetings West magazine

It is the opening night of your conference and the hired magician produces your CEO in a whirl of confetti, spotlights and mist. The crowd goes wild. Or perhaps jugglers are passing knives around the head honcho, asking him about any proposed departmental "cuts". The crowd goes wild. Or the band calls your boss to jump on stage and belt out Bachman Turner Overdrive's, Taking Care of Business. The crowd winces uncomfortably.

As a corporate entertainer for the past twenty years I've seen executives stuck in 70s disco-wear for skits, cut in half by illusionists, and even shot out of cannons. Some of these attempts to incorporate the CEO in the conference entertainment worked very well while others were embarrassing flops. Whether using the company's leader is the best or worst idea of your life depends on many factors, including the tone of the conference, experience of your performers, and most importantly, the personality and enthusiasm of the CEO.

Why Use a CEO at All?

Want to build enthusiasm, camaraderie, and a passion for corporate products, services and goals? The best way to invoke such emotional responses in your organization is to have them come from the top.

The CEO onstage, at play, is humanized and lets the company see him or her in a different light. A little fun can make the big boss seem more approachable, warm, and exciting. Here is a chance to build rapport by being one of the gang, Here is an opportunity to display a sense of fun and to show how passionate the CEO is about a new product, a new plan, or the organization in general.

CEOs appearing in a comedy skit, assisting a hypnotist, or moderating a parody of Jeopardy (with questions about the company's new product launch) can create a special bond with the conference attendees. These see the big boss as a regular person, which builds credibility.

Plato wrote ''You can discover more about a person in an hour of play than in a year of conversation."

How to Use the CEO

A conference for Global Business Networks had a circus theme, and as part of the bill the company's CEO was to be shot from cannon into a waiting net. A comedy illusion was set up, so that the poor leader-turned-bullet apparently missed the net, slammed into a brick wall and fell behind a pile of hay bales. As the crowd gasped in surprise, the healthy, smiling CEO stood up and waved to the roaring crowd cheerfully.

This act worked terrifically because the CEO played along, already had a reputation as a fun guy, and the magician who conducted the illusion made sure to make the CEO the unflappable hero of the skit.

If your boss has good presentation skills, a sense of humor, and is naturally extroverted, there's almost no limit to how they can be employed creatively in a conference. Corporate comedian Dan St. Paul writes comedy skits utilizing CEOs and whole executive teams of companies. John Murray Productions had a team building retreat set up like a boot camp. To kick it off, the CEO flew in on a helicopter wearing full fatigues and gave a Pattonesque pep talk before flying off into the wild blue yonder.

Sometimes it can be no more than clever use of theater craft and costume, such as when Rick Herns Productions created a huge remote control space ship to fly over a crowd and land on stage. The door opened and the CEO emerged in a full spacesuit.

And then there are the crooners.

"We love to get corporate heads on the stage," says Mikey Luv, of the popular band Bud E. Luv, known to make even the worst warblers look good. "If they can't sing, we'll back them up on a rap tune with custom lyrics that  the audience can relate to, and their message gets all the way back to the office with a nasty backbeat that you can dance to!"

Singing with the band certainly requires a bold character (and perhaps a few drinks), but there are also entertainment options out there for the more reserved CEO. The Raspyni Brothers' comedy/juggling act knife passing routine needs little more than a warm body to riff around.

"We've met some very funny executives, but frankly it's more dangerous with the 'lives wires', says Dan Raspyni, who's been using audience "volunteers" for over twenty years from companies such as Eckerd Drugs, Merck, and many others. "The CEO doesnt have to be entertaining, thats our job, if you leave it in our hands they will shine!"

Keeping the CEO from looking bad or being humiliated is at the core of any professional performer's use of a volunteer. Not only is the executive writing the check, but he or she also acts as a representative of the audience. The rank and file may think they'd like to see their boss take a pie in the face, but inside they don't want to see the crowd's emissary taken down a notch.

It is imperative to make sure you book quality entertainers who understand corporate culture and know the show is not about the entertainers, as much as the company and making the CEO look like a star. Many times companies will book a name entertainer who might have TV or movie credits. These musicians or comedians are great for creating buzz but they sometimes do not understand or care what the company does. So often lesser known, but professional acts that specialize in corporate entertainment are a better choice.

And no one says you have to put your exec up there under the lights. Companies and event planners have staged auctions with prizes such as formal dinner parties, using the executive team and CEO as waiters. Incentives to meet company goals have included pet-washing by the CFO, and one daring regional vice-president announced that if his team met their quarterly goals he'd shave his head at the annual meeting. (They did, and he did.).

Warning Flags

So outside of employing careless or clueless entertainers, are there situations where using the CEO is a bad idea? Absolutely.

Inappropriateness: What's the tone of your conference? In a climate of business turmoil, you may be going with a more somber feel. No one wants to see a CEO take off a balloon animal hat to announcing lower profits or the possibility of future lay-offs

Lack of Preparation: In some cases, your CEO may like the attention, agree with the idea of being a star, but never commit to preparing for the event. Corporate entertainers know that an executive's time is precious and usually don't require much rehearsal of them, but if the CEO doesn't set aside even a little time to prepare there's the risk of botching the act. This is especially true with performances with comedians or improvisation groups. (Again, if you do go this way, it's important to use a seasoned troupe that can provide a teleprompter and a professional to run it.)

Unwillingness: I'm very careful in choosing which executive I use in an act. While the CEO is an ideal option, as the leader and most public face of the organization, some executives are determined to avoid the very humanizing I'm writing about. These men and women prefer to have their employees at arms-length, to keep an "untouchable" status. Perhaps they're extremely shy or just very fearful of being made to look silly.

In any case, this attitude can hamstring them from acting the part and undermine the intention of the performance. Often, switching to a VP of Marketing or some other well-known executive is the best idea.



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Why is the art of talent buying a lot like buying a house? - Let's face it - everyone wants the save as much money as possible by shopping - it's human nature. It is no different in the world of celebrity concerts and personal appearances.

You want the best possible rate for your event - and we appreciate it and applaud your desire to save money. However, before you are tempted to dash off and visit the hundreds of web sites out there concerning celebrity talent coordination - consider this:

Fact: The art of talent buying is a lot like buying a house.

If you found a home that you fell in love with - a real 'must have' - would it make sense to send 5 or 10 different realtors after the same property for you? Absolutely not. This would only serve to drive the cost of the house up, and have the seller hold out for the highest bidder. Not only does this exercise waste your time, it wastes the time of the real estate professional, and that of the seller too.

The same holds true in the world of celebrity concerts and personal appearances. If you send a dozen or so well meaning entertainment professionals after the same Artist or Speaker, it only serves as to muddy the waters, and ultimately drive up your costs and frustrations.

Our suggestion is to take the time to find a company that you trust, and are comfortable working with - and let one entity represent your interest to the Artist or Speaker. Whether it is our company, or that of one of our fellow professionals, let them work in your best interest in the arena that they know best.

The benefits to you include - less wasted motion for yourself, your entertainment company, and the Artist or Speaker. In addition, you will have faster answers, and no doubt increase your chances of saving as much money as possible, while still having a successful event.

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to assist with celebrity talent coordination for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.


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Benefit/Charity Appearances - Do Artists ever appear for charity events?

We understand how you feel and why you are inquiring about a donated show from an Artist. We have no doubt that your cause is extremely important, and you would like to have a celebrity appear to raise awareness and to sell tickets.

We have found that most successful Fundraisers/Charity events have felt the same way. However they have found that most Artists/Speakers do indeed donate a portion of their time to their own personal causes and charities. Anything over and above this amount of donated time, and the Artist will need to meet a payroll for their staff - and it is considered a normal paying engagement. We are not exaggerating when we say that Artists are asked to give their performances for free on a daily basis.

We find that most professional fund raisers go ahead and secure the Artist at their normal appearance rate, and find corporate sponsorship to assist in this endeavor. They also make sure to sell gold circle ticket (higher priced which include front row seats and a Meet & Greet with the Artist) to get the best return on their investment.  

We hope this helps you in your fund raising efforts. We stand ready to assist on checking on the Artist/Speaker’s availability when you are ready to move forward.

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to consult and deliver celebrity talent for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.

Again, we sincerely thank you for your interest in the Artists listed on our web site and wish you the best of success in your endeavor.

 


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Is your budget for Talent Fee only or for a Fully Produced Event? -Producing a successful event is serious business, there are many people, and many logistics involved. This is not a place for the feint of heart. and it is best to know up front exactly what you are getting in to. At show time, you don't want any surprises. and neither do we or the Artists either!

There are basically two parts that make up a successful event budget:
Talent Fee & Production Rider costs:

 

 Talent Fee  The fee paid to the Artist for their services. Frequently this can be only 1/2 (or less) of the total cost for an event - the other half involves the Production Fee - the cost involved for coordinating the exact requirements necessary for the Artists to put on a successful performance. These requirement can frequently be found on the Artist's Production Rider.
 Production Rider  A legally binding agreement containing all of the necessary ingredients needed for a successful show. Items include exact details of Artists' flights, ground transportation, hotel rooms, insurance needs, backline, hospitality, production, staging etc. (also known as Contract Rider, or Rider)

 

Production Rider costs, depending on your show, can and will include one or more of the following:
electricitydrums - backline
sound systemmicrophonescables

Airfare
Back line
Barricade
Car/Van Rental
Catering
Chair Rental
Clean-up
Electrician
Electricity/Generators
Follow Spot
Follow Spot Operator
Forklift
Dressing Room
Green Room
Ground Transportation
Hotel
Insurance
Lights
Meals
Monitor Mixer

Orchestra
Permits/Taxes
Piano/Tuner
Pipe & Drape
Police
Private Security
Quick Change Room
Refreshments
Rent
Runners
Sound System
Sound Technician
Staff
Stagehands
Staging
Talent Fee - Headliner
Talent Fee - Support Act
Telephones
Union Labor as required by location
Visas... and more


flightssecurityelectricianshotel roomspowerlogisitcs

Therefore, you have two options available for your budget:

Frustration!1. Talent Fee Only - Produce It Yourself
If you are an experienced talent producer, and are comfortable with the talent producing process, we will be happy to quote strictly Talent Fee, and let you be responsible for the production rider costs. However, please make sure you are well versed in producing events, or you might possibly become well versed in frustrations!

 


2. Fully Produced Event (Talent Fee + Production Rider)
Most of our clients prefer working this way. If you are new to the entertainment process, don't have time, or are not comfortable sweating out the numerous details involved with a serious production rider to create a successful show - then this is probably the best option for you. You just show up, start the engine, and look good - we do the rest! 

Another Successful Event!

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to consult and deliver celebrity talent for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.


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Dear Fans and Friends - Thank you for your interest in the Artists listed on our web site - we sincerely share your interest and love for their talents. Please note, we are exclusively in the business of talent coordination for our corporate clients. We devote 100% of our staff's time, energy and resources into making our client events sparkle.

Fans and friends are very important to an Artist and their success. However, please understand we do not have the staff or resources available to answer or forward fan or friend requests concerning an Artist's performance schedule, public appearances, ticket prices, merchandise, latest release, phone numbers, links etc. If the fan related information you seek is not on our web site, then we are unable to provide such information and thank you for your understanding.

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to consult and deliver celebrity talent for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.

Again, we sincerely thank you for your interest in the Artists listed on our web site and wish you the best of success in your life.


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For The Media and Press - Thank you for your interest in the artists listed on our web site.  The electronic media and the press are very important to artists and their success – and we sincerely share your love for their talents.

However, if you are seeking an interview with one of the artists (or you are seeking press kit/bio information), please note we simply are not equipped to handle your request. We ask that you direct your request through your local event producer/promoter. For example, if the artist is doing a concert, interview requests or press kit requests must go through the concert promoter/producer. If the artist is appearing at a local club, then your request must go through the club management, who will probably then direct you to the contact person who helped book the engagement. If the artist is appearing at the County/State Fair, contact the faiboard/director. And so on.

If you are requesting an interview that is not related to a tour or an engagement, e.g., you are writing a book, writing an article about the history of music, collecting celebrity cooking recipes, etc., please remember that we seldom forward such requests. Our stated purpose is to provide services to talent buyers.

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to consult and deliver celebrity talent for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.

Again, we sincerely thank you for your interest in the Artists and Speakers listed on our web site and wish you the best of success in your career.


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How do I promote my event? - Once your agreement with us has been authorized, and the initial amount deposited in our event escrow account - we will provide you with a free 12 week event promotion planner - the same planner used by major events around the world.

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to consult and deliver celebrity talent for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.

Again, we sincerely thank you for your interest in the Artists and Speakers listed on our web site and wish you the best of success in your career.


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Glossary of Frequently Used Industry Terms
Advance the Date   Going over the details of your show in advance.
Anchor Date   The first date that is booked on an Artist's tour
Artist The Entertainer
Backline A general term that includes all necessary guitar, bass and keyboard amplifiers, drums, microphone stands and cables. (also known as Equipment List)
Binder A 10% deposit frequently issued with a Formal Offer to insure sincerity of the Formal Offer.
Bio A press release that contains the biographical history of the Artist.
Capacity The number of guests who will be attending your event
Contract A legally binding agreement
Contract Addendum Contains extra details needed to complete a complex show.
Contract Rider  An integral part of the legally binding agreement, in addition to the Contract, containing all of the necessary ingredients needed for a successful show. Items include exact details of Artists' flights, ground transportation, hotel rooms, insurance needs, backline, hospitality, production, stage plot etc. (also known as Rider or Production Rider)
Deposit Customarily 50% of the agreed upon amount, lodged by the Purchaser upon contract signature, and held in trust until performance.
Equipment List A general term that includes all necessary guitar, bass and keyboard amplifiers, drums, microphone stands and cables. (also known as Backline)
Formal Offer Submitted by the Purchaser, on the Purchaser's company letterhead, detailing the terms of the offer for perfomance. A Formal Offer is a firm and legally binding agreement if the terms are accepted and returned in writing by the Artist and/or Producer of the event. The person who has submitted the Formal Offer is legally bound for full payment of the show.
Free or Ticketed Show Will you be selling tickets (for a profit) on this event, or will your guests be admitted free?
Glossy An 8 x 10 black & white or color photo of the Artist used for publicity
Ground Transportation All vehicles necessary to get the Artists and their luggage from the closest major airport to their hotel, to the venue of performance and back again.
Hospitality All food, beverage and snacks to be provided to the Artists before and after the show.
Press Pack Used for promoting your event - contains the Artist's bio, credits, press pictures, slides, references, and audio/video.
Private Date A show that does not advertise, nor provide tickets on sale to the general public.
Production The sound system, lighting system and stage monitors necessary to produce a successful show as per the Artist's specification.
Production Fee The fee paid to the production companies etc. for their services. Frequently this is only 1/2 of the total cost for an event - the other half involves Talent Fees.
Production Rider A legally binding agreement containing all of the necessary ingredients needed for a successful show. Items include exact details of Artists' flights, ground transportation, hotel rooms, insurance needs, backline, hospitality, production, staging etc. (also known as Contract Rider, or Rider)
Public Date A show that is being advertised to the public, where tickets are being sold to the general public
Purchaser The person legally responsible for payment of the production.
Radius Clause Used frequently in a Public Date performance by the promoter or public venue to protect their ticket sales and marketing efforts from a duplicate performance by the Artist in the same area.
Rain or Shine Clause Used as a clause for outdoor events - meaning if the Artist is present, ready, willing and able to perform at the agreed upon time of your event - they must be paid "rain or shine" - even if your event is rained out.
Rider A legally binding agreement containing all of the necessary ingredients needed for a successful show. Items include exact details of Artists' flights, ground transportation, hotel rooms, insurance needs, backline, hospitality, production, staging etc. (also known as Contract Rider or Production Rider)
Routed Date The Artist's performance in a nearby city which will make sound logistical routing to your event
Set Times When and how long the Artist performs. Frequently nationally known concert Artists perform a show anywhere from 60-90 minutes.
Stage Plot The diagram that includes the layout of the stage, Artist's position and where the Artists equipment, microphones, props etc are to be placed.
Support Date The date that is booked to support an Anchor Date
Talent Fee  The fee paid to the Artist for their services. Frequently this is only 1/2 of the total cost for an event - the other half involves Production Fees.
Union Labor Any union labor that is required by the Venue where your event is held


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What steps are involved in the talent buying process?

Here are the basic steps the professionals at thebazelgroup.com will walk you through to produce a succesfull celebrity concert or personal appearance:

Step 1 - Accurate Information about you: Why? Artist fees are confidential by nature and will only be quoted upon receipt of a serious professional inquiry complete with accurate information about you and your company. After all, you wouldn't send a member of your own family to a stranger would you?

Step 2 - Accurate Information about your event: 
Why? We don't want to waste your time - we want to assist you in a professional manner with accurate information for your special event. In order to do so, and to provide you with realistic answers, we will need to know more about your event, including such information as:

Event Date
Event Location
Will the event be held indoors or outdoors?
How many people will be attending this event?
What is the age range of your guests?
If this is a musical presentation, will you prefer a concert or dance setting?
Will this be a public or private event - will tickets be sold?
Are you working with a comfortable budget?
Is your budget for Talent Fee only or would you like your event fully produced?
Have you hosted this type of event before?
What performers have you had in the past?
What "worked" in your past shows?
What would you like to change in this show?
Are you authorized to make the final decision?
Who else is involved in the final decision for this show?
Are you prepared to act quickly?

Step 3 - Once your accurate information is submitted, the entertainment professionals at thebazelgroup.com will contact you to suggest and coordinate realistic possibilities.

Step 4 - Formal Offer - Are you prepared to act quickly? Once you have decided on the right show - you must be prepared to act quickly. It is the law of the jungle - the Artist's schedule waits for no man or woman and is subject to change at a moment's notice due to other offers, recording schedules, television shows etc. If you are seriously ready to lock in your date - it is now time to submit a formal offer and binder.

Step 5 - Acceptance - Once the offer has been placed, the Artist and/or Artists Management will either accept or decline your offer. If they do accept, we will confirm this with you in writing - thus constituting the basis of a legal agreement.

Step 6 - Agreements and Deposit Amounts Due - Once the formal offer has been placed, accepted, and an written confirmation issued - we will issue the agreement for your approval and will require the deposit balance forwarded.

Step 7 - Promotion - Once the agreement has been authorized, and the initial amount deposited in our event escrow account - we will provide you with a free 12 week event promotion planner - the same planner used by major events around the world.

Step 8 - Final Amounts Due - The final amount due for your event will depend on the exact nature and location of your function.

Step 9 - Day of Show - The majority of our clients do not have the time, or experience, to track down and handle all of the complicated logistics involved in producing a celebrity concert or personal appearance. It takes the skill of an air traffic controller and the patience of Job.

Most of our clients prefer to leave the details to us - and on concert night they:

1. Show up and look good
2. "Start" the engine (show)
3. Enjoy the magic of a celebrity concert or personal appearance
4. Enjoy the VIP Meet & Greet and photo op with the Artist and a few of your closest friends!
5. Bask in the glory of a job well done.

Step 10 - Week after Show - we follow up with you to make sure you were happy with your event and to start planning for the next one.

So, if you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to assist with celebrity talent coordination for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.


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Comfortable Budget - Artist fees are confidential in nature and will range anywhere from $2,500 for a comedian, up to $5,000,000 in talent fee alone for a major concert Artist.

Please note that trying to give you an exact and realistic figure for your event, (unless money is no object) is somewhat impossible without knowing the exact details of your event. In addition to the Artist's talent fee, there will also be expenses involved in the production aspects of the event which can be found on the Artist's production rider. Logistics play a vital role in quoting exact fees, so please be cautious of companies who don't take time to research the details.

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to consult and deliver celebrity talent for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.


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How can I see videos of prospective shows?

If your interest is sincere, and once we have narrowed down your search to three realistically prospective shows, we will be happy to provide you with accompanying videos if at all possible. Please note, some of the more well known Artists and Speakers might not have promotional videos and rely on their press coverage alone.

Please note - we will be happy to mail materials to you, however if you need overnight service - please be prepared to provide your Fed-X account number.

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to consult and deliver celebrity talent for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.

Again, we sincerely thank you for your interest in the Artists and Speakers listed on our web site and wish you the best of success in your career.


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How soon can I see videos and materials? We will ship materials under the following shipping guidelines:

We know your event is important to you, and that you might be operating under a deadline. Please note, we will be happy to mail materials to you via regular mail. However if you need these materials "yesterday" and are in a panic - overnight service is available. Simply provide your Fed-X, UPS or courier account number and we will get the package out the same day. We thank you for your understanding and sincerity.

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to consult and deliver celebrity talent for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.

Again, we sincerely thank you for your interest in the Artists and Speakers listed on our web site and wish you the best of success in your career.


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mobile hydraulic stage rental

Mobile Hydraulic Stages

Quick-Setup Hydraulic Mobile rental stages are a great way to bring a stage to your location. They setup in a fraction of the time using minimal labor and don't require any heavy equipment or heavy lifting, minimizing your liability exposure.

You can have a fully operational stage in as little as 45 minutes (depending on options and terrain) including a load-bearing roof system to hang your sound and lighting. From the 40'x24' to the new 50'x 40' Apex stages featuring trim heights up to 35', these stages can be configured to your requirements.

Stage FAQs

Q. What Are The Rental Rates?

A. There are several variables such as stage options, distance, routing, peak demand periods, day of week, etc. that are part of the mix when establishing final rates. We can check custom price quotes based on these variables.

Q. What Are The Different Stage Sizes?

A. There are three different sizes to choose from - 50'w X 40'd X 25'h, 40'w X 40'd X 25'h, and 40'w X 30'd X 20'h. All three feature load-bearing roof structures with fly bay capabilities.

Q. What Are The Key Advantages Of Hydraulic Mobile Stages Over Conventionally Built Stages?

A. Hydraulic Mobile Stages can save enormous amounts of time, labor, and are safer to setup and tear down without the use of heavy equipment. It starts as a closed semitrailer. The trailer opens up and it's wings (hinged panels) create the roof. The stage floor is equipped with integrated adjustable legs and opens to finalize a fully operational stage. Optional Fly Bays are then set into place.

Q. How Long Do They Take To Setup And Tear Down In Comparison To Conventional Stages?

A. It only takes 30 to 60 minutes for the basic stage setup with two to four stagehands. Depending on optional fly bays, wings, spot towers, and front of house mix position, it could take an additional 60 to 90 minutes.

Q. What Are The Key Differences In These Stages Versus Other Mobile Stages?

A. There are basically two different breeds of concert-size Mobile Stages in the rental market - one features a tractor trailer that manually folds out to make a stage floor without a roof structure (you can build a roof), and the Hydraulic Mobile Stages, like these, that include load-bearing roof structures. The Hydraulic Mobile Stages are easier, quicker, safer, and require less labor to setup and are more resistant to high winds. If you don't need a roof structure to cover the stage, the manual stage will probably be your best value. However, if you need a covered stage with load-bearing capacity the hydraulic will be the best value for you.

Q. How Much Weight Can You Hang From The Roof Structures And Fly Bays?

A. Each size stage is different: The 40 X 30 flybays weight capacity if 2000 lbs. each side, while the 40 X 40 and 50 X 40 are 6000 lbs. each side.

Q. What Are The Labor Requirements For Setup?

A. This varies with the job. The 40 X 30 without wind walls and fly bays can be done by two guys in 40 minutes. The 40 X 40 and 50 X 40 fully outfitted with work wings, fly bays, backdrop, etc. can take 2 hours with around 8 stagehands.

Q. Can A Sound System By Hung From These Stages?

A. Yes!

Q. Can You Bring Extra Decking To The Stages To Increase The Size?


A. Yes, however, the 50 X 40 cannot transport the extra decking in its storage area - it would then be overweight and would necessitate bringing a second truck. The smaller units can carry some extra decking internally. The additional cost for extra decking is dependent on which stage and how much decking is needed.


Contact us today for more information!

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How do I introduce a speaker at my event?

Many professional Speakers will have pre-written introduction for you to use. In addition, Dale Carnegie Training® has found the following elements (TIQS) are fundamental to successful introductions.

T - The topic or title. Your job is to sell the audience on the topic and speaker. Have an attention-getting title.

I - Importance to the audience. Set the stage for the audience to give its full attention to the topic. State key reasons the topic is important to this group at this time.

Q - Qualification of the Speaker. Tell why the speaker is qualified to speak on this topic to this audience at this time.
Relevant experience.
Recognition by others.
Education and credentials.

S - "Welcome, Speaker's Name." Say the name clearly and with enthusiasm.
Time limit: Sixty seconds.

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to consult and deliver celebrity talent for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.


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How do I thank a speaker at my next event?

Dale Carnegie Training® has found the following elements (TIS) are fundamental when thanking a speaker.

T - "Thank you, Speaker's Name." You are speaking for the audience.

I - Importance to the audience. Relate a specific reason why the presentation was important to the audience. State key reason.

S - Thank you, Speaker's Name." Be sincere and show appreciation.
Time limit: 30 seconds.

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to consult and deliver celebrity talent for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.


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Payment Terms - Depending on the specific nature of your event, we abide by the following guidelines:

Corporate Event Within North America

Binder - Depending on the size of the event, a deposit from 10% up to 50% is required with the issue of your Formal Offer to insure sincerity of the Formal Offer to the Artist.

Deposit - A total of 50% of the agreed upon amount, is required to be lodged by the Purchaser upon contract signature, and held in trust until performance.

Balance Due - Normally 7 days prior to date of show.

International Events:

Binder - A 50% deposit is required with the issue of your Formal Offer to insure sincerity of the Formal Offer to the Artist. If the Formal Offer is accepted by the Artist, this amount will be held in trust until performance.

Balance Due - Normally 7 days prior to date of show, and without exception prior to Artist's departure from the USA.

All fees are due and payable via wire transfer, certified check, money order, or bank draft.

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to consult and deliver celebrity talent for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.


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For Artist and Speakers Only:hey now, your an all-star

Thank you for your interest in becoming involved with thebazelgroup.com. We are always interested in talented people and ideas to present to our corporate clients. However, to give the proper amount of attention to our Artist submissions, we are only able to review a limited number of new Artist at a time.

To become a candidate for corporate appearances with thebazelgroup.com. you are welcomed to submit your current promotional package to our A&R (Artist & Repertoire) Division for review.

Your package must include:

  • current DVD - including a label with your name, phone number, email and web site address. 
  • A color or B/W glossy promotional picture - please note that Xerox copied pictures are not acceptable.
  • A copy of your current rider.
  • Your biography.
  • Reference letters
  • Recent press and newspaper articles.

If you are a Performer, please make sure to ask for and fill out our Artist Information Sheet. Simply download, fill out and include accurate information with your submission or we will not be able to review your package.

If you are a Speaker, please make sure to ask for and fill out our Speaker Information Sheet . Simply download, fill out and include accurate information with your submission or we will not be able to review your package.

The Artist and Speaker Information Sheets are in PDF (portable document file) format, so if you don't have Adobe Acrobat on your computer, simply visit the Acrobat link for a free copy and easy download.


Please send your materials, including the filled out Artist or Speaker Information Sheet to:

 

The Bazel Group, Inc.
Attn: A&R Division
9 Music Square West
Studio B
Nashville, TN 37203
I heard that!

Please remember, your promotional materials speak for you when you are not there to speak for yourself - so make sure you present yourself in the most professional and accurate manner possible. Make sure your package includes all of the above materials or we can not promise it will receive the proper attention:

As former Artists ourselves, with over 30 years of entertainment experience, we know how hard you have practiced and worked to make it this far - and we congratulate you on your success and aspirations. We make this promise at thebazelgroup.com - we promise that we do indeed review each and every package that is submitted to us. However, we are not able to respond to, or work with, each and every package or Artist that has been submitted.

Please note - we are not currently in the business of exclusive Artist representation and can not handle your entire schedule. However, we are exclusively in the business of talent coordination for our corporate clients. We devote 100% of our staff's time, energy and resources into making our client events sparkle. And who knows, perhaps we will be calling you soon for one of our corporate client's next events!

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talk to me Goose....How do I become featured as an Speaker on thebazelgroup.com?

Thank you for your interest in becoming involved with thebazelgroup.com. We are always interested in talented people and ideas to present to our corporate clients. However, to give the proper amount of attention to our Speaker submissions, we are only able to review a limited number of new Speaker at a time.

To become a candidate for corporate presentations with thebazelgroup.com , you are welcomed to submit your current promotional package to our Speaker Division for review at the following address:

thebazelgroup.com
Speaker Division
9 Music Square West
Studio B
Nashville, TN 37203

Please remember, your promotional materials speak for you when you are not there to speak for yourself - so make sure you present yourself in the most professional and accurate manner possible. Make sure your package includes the following materials or we can not promise it will receive the proper attention:

* A current DVD or video tape (1st generation preferable) - including a label on the spine with your name, speaking topic, date and phone number.
* A color or B/W glossy promotional picture - please note that Xerox copied pictures are not acceptable.
* A written description of your presentation.
* Your biography
* Reference letters
* Recent press and newspaper articles.
* Please make sure to fill out our Speaker Information Sheet here. Simply download, fill out and include accurate information with your submission 
or we will not be able to review your package.

The Artist and Speaker Information Sheets are in PDF (portable document file) format, so if you don't have Adobe Acrobat on your computer, simply visit the Acrobat link for a free copy and easy download.


As former Artists ourselves, with over 30 years of experience, we know you have invested a substantial amount of time and effort in your education and expertise - and we congratulate you on your success and aspirations. We at
thebazelgroup.com promise that we do indeed review each and every Speaker package that is submitted to us. However, we are not able to respond to, or work with, each and every package or Speaker that has been submitted.

Please note - we are not currently in the business of exclusive Speaker representation and can not handle your entire schedule. However, we are exclusively in the business of talent coordination for our corporate clients. We devote 100% of our staff's time, energy and resources into making our client events sparkle. And who knows, perhaps we will be calling you soon for one of our corporate client's next events!


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Privacy Statement - We place a great deal of trust in our customers. You can feel confident that all information that you submit to this site, including personal contact information, will be used exclusively for internal purposes, and never sold or released to an outside party.

Thank you for your confidence in us!

If you are planning a special event and are seeking serious professional entertainment coordination - we stand ready to consult and deliver celebrity talent for corporate events, conventions, conferences, sales meetings, new product promotions, banquet entertainment, holiday parties, concerts etc.


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big mean dude

Copyright and Trademark Agreement

By using thebazelgroup.com, you agree to its terms.

Although we make thebazelgroup.com freely accessible, we don't intend to give up our rights, or anyone else's rights, to the intellectual materials appearing on the site. The materials available through thebazelgroup.com are protected by copyright, trademark and other intellectual property laws. You may not otherwise reproduce any of the materials without the prior written consent of the owner. You may not distribute copies of materials found on thebazelgroup.com in any form (including by e-mail, fan sites or other electronic means), without prior written permission from the owner. Of course, you're free to encourage others to access the information or services themselves on thebazelgroup.com and to tell them how to find it. Requests for permission to reproduce or distribute materials found on thebazelgroup.com should be sent to webmaster@thebazelgroup.com.

By filling out our "Get Started" page, you agree that we may use your e-mail strictly for official business with our company. We will never rent or sell your e-mail to any other party. However, we may occasionally send you updates or new ideas via e-mail.

We welcome links to our service. You are free to establish a hypertext link to this site so long as the link does not state or imply any sponsorship of your site by thebazelgroup.com.

Please - do not take images from the web site for your own web site. As you might be able to tell, our web team is internet savvy, and we are proud of the hard work hard we have put into making this site attractive. Requests for permission to use images from our site may be sent to the Webmaster via e-mail.

No Framing. Without the prior written permission of thebazelgroup.com, you may not frame any of the content of thebazelgroup.com, or incorporate into another Website or other service any intellectual property of thebazelgroup.com. Requests for permission to frame our content may be sent to the Webmaster via e-mail.

Trademarks. We don't want anyone to be confused as to which materials and services are provided by thebazelgroup.com  and which aren't. You may not use any trademark or service mark appearing on thebazelgroup.com without the prior written consent of the owner of the mark, or thebazelgroup.com.

By using thebazelgroup.com, you agree to abide by the terms of this agreement. We hope you enjoy using thebazelgroup.com, and we welcome suggestions for improvements.

Thank you for your understanding - now on with the show!

 

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